From dimou@mail.cern.ch Wed Jun 9 17:32:01 2004 Date: Wed, 9 Jun 2004 17:22:17 +0200 (CEST) From: Maria Dimou-Zacharova Reply-To: Maria.Dimou@cern.ch To: Dario Barberis , Federico Carminati , Philippe Charpentier , David Stickland , Atlas Secretariat , Alice Secretariat , Cms Secretariat , Lhcb Secretariat Cc: ian.neilson@cern.ch, tlevshin@hppc.fnal.gov, d.p.kelsey@rl.ac.uk, joni.hahkala@cern.ch Subject: Questionnaire on PIE db update procedures Dear All, the LHC Computing Grid (LCG) Registration Procedures' Task Force (http://cern.ch/dimou/lcg/registrar/TF/MANDATE) is investigating the possibility to use existing information sources in the process of registering people to use Grid resources. The following questions concern CERN HR db update procedures via the PIE db interface. They are sent to the LHC experiments' computing coordinators and the experiment secretariats. Your answers are vital for us to be able to draw conclusions on the usability of this information in the requiring, security-wise, grid environment. Please send the answer relevant to your experiment (please specify the name of your experiment at the beginning of your message) to Lcg Registrar : ------------------- 1. How do you discover that an experiment member left the collaboration before the end of his/her contract, i.e. before Participation_End_Date is reached? 2. How meaningful is the Participation_End_Date for you, i.e. how long after he/she left are you likely to process the deletion from HR db? 3. Do you get automatic notification from HR db when a user's contract is about to expire, i.e. Participation_End_Date approaching? If yes, what do you do? 4. Do you contact the experiment members for renewals or you expect them to come to the experiment secretariat? 5. Do you trust the experiment members' input on his/her information change/update/contract-renewals or do you check with the Institute Representative (Team Leader) every time? 6. How do you handle summer students? Do you register them in the same way as you do for collaborators of a longer contract duration? How many days does it take you to register them? 7. Do you register experiment members who never come to CERN and who don't need CERN computer accounts? If yes: What information do you require in order to process their request? How can this information be transmitted to you (post, fax, email...)? How is this information validated? 8. Do you keep paper forms filled and signed by users and Team Leaders at registration time? For how long? 9. When the experiment management announces the withdrawal of an Institute from the collaboration do you immediately retrieve that Institute's employees and delete them from HR db? If not, what do you do instead? 10. Could you please fax a copy of the registration form that your experiment secretariat asks the users to fill? Could you mark the mandatory fields on the form? We need to know exactly what data concerning the user are stored in the database. Please address your fax to: Maria Dimou &/or Ian Neilson (CERN IT/GD) fax. no 022 7674900 Thank you very much for your time! -- The LCG Registration Procedures' Task Force